When you register you will be asked for:
Date of birth
This helps us to understand your profile.
An automatic e-mail will be sent to this address to acknowledge your registration. It will be your user name to access the OA website and app.
We will use this address:
This allows us to identify regional needs and provide appropriate services where we identify demand.
Mobile telephone number
This will only be used to contact you about the event or service to which you have subscribed.
This allows us to verify your identity and acts as your personal identifier in contacts with us, together with your e-mail address.
Service, rank, branch, status, joining and discharge date
These details will inform us about your military background and allow us to offer appropriate services to you.
This will ensure we only send you e-mails you want. You may change these preferences at any time.
Dropdown boxes on how you heard about the OA
This will help our research into how best to reach the maximum number of Service leavers.
CV and Career Consultation
You may subsequently be asked to provide a CV. A written record will be made of any CV review or career consultation and any relevant information given to the Employment Services Co-ordinators; these records, too, will only be used for the provision of employment services. We will only pass your CV to any third party with your consent.
We may aggregate any of the above information and use it without your name to shape our services and to inform our research and reporting to ensure we are meeting our charitable purpose.
If you enter into a coaching contract with an OA consultant they will access the information you have provided; the information supplied in the course of the coaching will be handled under the terms of that contract.
We send out largescale e-mailings (according to registered preferences) using dotmailer; their privacy information can be found at https://www.dotmailer.com/about-us/trust/.
Callidus Cloud, Financial Force, LogMeIn and dotmailer are US companies which have self certified under the EU-US Privacy Shield and introduced standard contractual clauses to comply with the GDPR and to protect your data. Salesforce, Callidus Cloud and dotmailer will store your data in Europe, but, given the global nature of their activities, we cannot guarantee that they will not process your data outside the European Economic Area.
Other data processors used to support the OA’s administrative and technological functions are based in the UK.
The OA will not share your personal data with any other third party without your consent, subject to any statutory or legal obligations.
We will retain your data electronically for 5 years from registration, unless you ask us to retain it for longer. You may, however, ask to be removed from our database at any time and for us to stop processing your data. All paper copies of CVs and notes made during career consultations are stored securely and, once recorded electronically, deleted securely. Please inform us if you notice any inaccuracies in the data we hold on you or if anything needs updating. If you wish to make any changes to your data or to be removed from the list, please contact the OA at firstname.lastname@example.org or tel. 0203 761 6343.
You have the right to:
If you have any queries about this notice or your rights, please contact the Data Protection Officer, Gary Shipsey, on email@example.com.