During the recruitment process, we will gather the following information:
and the following special category data:
and information relating to criminal convictions.
We will use the contact details you provide to provide information about the advertised post and the recruitment process. If we offer you a post, we will use any information about a disability or health conditions to make any necessary, reasonable adjustments to working conditions. If we offer you a post, we would also use the data under our legal obligation to check your right to work in the UK. The information gathered will otherwise be used to assess your suitability for the advertised post.
If you are unsuccessful in your application, your personal data will be kept for one year.
If you are successful, the personal data will be gathered in a personnel file which will be retained for seven years after the end of your employment, paper and electronic format. Additional personal data will be sought from you on entering into a contract of employment.
The OA database is held on secure servers within the UK.
The OA will not share your personal data with any other third party without your consent, subject to any statutory or legal obligations.
You have the right, subject to any legal or statutory rights of or requirements placed on the OA, to:
If you wish to know more about this policy or your rights, please contact the Data Protection Officer, Gary Shipsey, on firstname.lastname@example.org.