This policy applies to Officers’ Association (OA) trustees, presidents, vice-presidents, employees, consultants, associates, temporary workers, volunteers, contractors, suppliers and partners. All these groups are to be made fully aware of this policy and of their duties and responsibilities under the General Data Protection Regulation 2016 and any other relevant legislation.
In carrying out its work, the OA collects and uses information about a variety of people. These may include current, past and prospective employees, trustees, volunteers, consultants, contractors, temporary workers, clients, beneficiaries and suppliers. This personal information must be handled and dealt with properly, however it is collected, recorded and used, and whether it be on paper, in computer records or recorded by any other means. The OA regards the lawful and correct treatment of personal information as very important to its successful operation and to maintaining confidence between it and whom it aims to help and those with whom it carries out business.
To this end the OA fully endorses and adheres to the Principles of Data Protection as set out in the OA’s Privacy Policy.
The OA will, through appropriate management and the use of strict criteria and controls:
All line managers and staff must take steps to ensure that personal data is kept secure at all times against unauthorised or unlawful loss or disclosure and in particular will ensure that:
All trustees, presidents, vice-presidents, volunteers, contractors, consultants, associates and partners, must:
All contractors, suppliers and partners who are users of personal information supplied by the OA will be required to confirm that they will abide by the requirements of data protection legislation with regard to information supplied by us, either through the contract between the two parties and in a data sharing agreement.
All trustees, presidents, vice-presidents, employees, volunteers, consultants, associates, temporary workers, contractors and suppliers shall: